What is a Dean's Certification?
A Dean’s Certification (or disciplinary clearance) is a verification of your student conduct record. This verification is usually requested by law schools, medical schools, travel abroad programs, state bar associations, government agencies or independent agencies when you are applying for admissions or employment.
Typically, the institution or agency you are applying to, or seeking employment from, will provide you with a Dean’s Certification (or disciplinary clearance) document that will need to be completed by a University Administrator. Please make sure to complete the form accurately. Incomplete or inaccurate information will delay the processing of this document.
We are temporarily suspending all costs associated with Dean's Certifications. This is subject to change, any updates will be posted here.
When do I need a Dean's Certification?
- Disciplinary History checks
- Graduate School Applications
- Study Abroad Applications
- Background Check
- Transfer Applications
- Common Application
- College Report
When should I submit my Dean's Certification request?
The typical processing time takes 5-7 business days and may take longer during peak request times/common deadlines. You should submit your request to us as soon as possible. To be fair to all students, we process the requests in the order that they are received. Many Dean's Certification requests are to the same schools with the same deadline so we are not able to expedite your request ahead of other students as there are also other students who have made the request for the same deadline in advance that we may still be trying to process.
How to request a Dean’s Certification
Via Email: You may request a Dean’s Certification via email to email@example.com by sending us the following:
1) A completed Dean’s Certification Request Form on page 2 of the packet (only include page 2, or page 2 and 3 if you have more than 6 schools);
2) The completed document provided by the prospective institution or place of employment or indicate you need a letter generated;
The processing time to complete the Dean’s Certification is approximately 4-7 business days per request. Dean’s Certifications will be mailed/emailed directly to the institution. Please ensure that you have included all of the necessary documents, if any documents are missing or incomplete this will delay the processing of your Dean’s Certification.
If you have questions please contact the Office of Academic Integrity & Student Conduct at (949) 824-1479 or firstname.lastname@example.org.
Does the Dean of Students provide an academic verification?
Yes. However, if the individual was a student prior to 2010, we will need to confer with the academic unit.
Can the Dean’s Certification be faxed directly to the institution?
No. As an official verification from the University of California, Irvine, documents will only be mailed or emailed to the institution requesting verification, even if the institution accepts faxed submission.
What if there is no Dean’s Certification document provided by the institution, but disciplinary clearance is required?
Please refer to the section Requesting a Dean’s Certification. If the institution does not have a disciplinary clearance form, please send us the contact information for the individual requesting your verification and we will send them the verification on your behalf.